Governance

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Public Inspection of University-Student Union(U-SU) Documents
As a Tax-Exempt Organization the University-Student Union(U-SU) must make the appropriate organizational documents available for inspection online or for copying at the organization’s main office during normal business hours. We have made our best effort to ensure that the documents posted on the web site are the most recent versions of the aforementioned documents. Links to pages containing this information have been provided below.
• Annual and Quarterly Reviewed Budgets
• Tax Exemption Application (Form 1023)
• Internal Revenue Service Determination Letter, can be provided upon written request.
Articles of Incorporation
U-SU Board By Laws
Code of Procedure
• Form 990 and Form 990-T, can be provided upon written request.
• Latest Audited Financial Statements: FY12-11 | FY11-10 | FY10-09
Conflict of Interest Policy


U-SU Guidelines for Public Records Access
Direct Your Requests to the U-SU Executive Director. At the direction of the U-SU Executive Director the staff designees will facilitate the response to public records requests. Mail your request to the Executive Director, University-Student Union, 5154 State University Dr. U-SU 306, Los Angeles, CA 90032 or call for questions call 323-343-2450.

Records Defined
"Records" include any writing owned, used or maintained by the department in the conduct of its official business. Writings include information recorded or stored on paper, computers, email, or audio or visual tapes.

Identifying Records
To assist U-SU staff in providing records promptly, we ask that requester's provide specific information about the records they seek. When a record cannot be identified by name, we will ask the requester to be as specific as possible in describing the record.

Inspection of Public Records
Public records maintained by U-SU shall be available for inspection during the department's regular business hours. Members of the public or U-SU are not required to give notice in order to inspect public records at the U-SU office during normal working hours. However, if the request requires the retrieval, review, or redaction of records, this may require additional time for locating and retrieving the information (i.e. archived records). If this is the case, a mutually agreeable time will be established for inspection of the records. Requests for Financial Statements, Public Records Guidelines, and department publications, can be found on on the links above.

Processing Requests for Copies of Records
When a copy of a record is requested, and the record cannot be produced immediately, the U-SU Administrative Office in conjunction with the U-SU Executive Director will determine within 10 business calendar days after receipt of the request, whether it can comply with the request. If the U-SU Administrative Office cannot meet the 10-day requirement, she/he shall promptly inform the requester of its decision and the reasons for the decision. The initial 10-day period may be extended for up to an additional 14 days, if the department is required to consult with another agency having a substantial interest in the request; if additional time is needed to search for documents from field locations; or if the request is voluminous, etc. The U-SU Administrative Office will provide requested records as soon as possible. If immediate disclosure is not possible, the department will provide an estimated date when the records will be available.

Copying Fees
Currently, the U-SU Administrative Office charges only the direct cost of duplication when it provides copies of hardcopy records (exceeding 75 pages) to the public. The current costs per copy for a hardcopy is $.0.10 cents per page. The direct cost of the duplication does not include the staff person's time in researching, retrieving, redacting and mailing the record. When the U-SU Administrative Office must compile special electronic data, extract information from an electronic record to satisfy public records requests, the requester may be required to bear the full cost of obtaining the information. In the event this occurs, the U-SU Administrative Office will notify requesters in advance of any applicable costs, and requires that payment be made, in advance, to the U-SU Administrative Office, prior to the production/release of the requested records.

For additional questions please give the U-SU Administrative Office
a call at 323-343-2450 between the hours of 8 am – 5 pm (Mon-Fri).
The copy of the Form 990 will not include the schedule of Schedule A excess contributors or the Schedule B names and addresses of contributors. U-SU will make best efforts to ensure that the Forms 990 and 990-T held at our main office are the most updated versions of such. For example, in the instance where a Form 990 has been amended, the amended version of the Form 990 or Form 990-T should be the one available for public inspection. When responding to a public inspection request for any organizational document or Form 990 (including Form 990-T) by anyone, the U-SU shall fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request. Please allow for three business days for copies to be provided.